Petty Cash

What this is about

Every shoot produces purchases nobody planned: parking, a taxi, gaffer tape, a missing cable, coffee for a location owner who did not expect a crew. Running those through invoices costs more time than the items are worth, so a defined float travels with one named person. What keeps it clean is discipline rather than software: one holder, a receipt for every withdrawal, an agreed threshold above which approval is needed, and a settlement straight after wrap while people still remember what a note was spent on. Unsettled floats are the classic small hole in a cost report.

A term only helps when everyone on set means the same thing by it — so what follows is how it is used, not a dictionary definition.

What runs differently here

Where this differs from the general case:

• One named holder, one limit, one settlement date — shared cash boxes never reconcile
• Every withdrawal needs a receipt, including the ones that feel too small to matter
• Settle straight after wrap while everyone still remembers what the money was for

With TillyGen

TillyGen keeps the planned cost lines visible, so unplanned cash spending stands out instead of hiding in the final invoice.

Change one constraint and the consequences travel through the whole plan: affected shots are flagged, the call sheet is regenerated, and nobody keeps working from yesterday's version.