Crew Day Rate Calculator
What the crew line costs once overtime, turnaround and travel days are counted properly. The calculator above takes departments, day count, overtime hours and travel days and returns crew total, overtime cost and per-department split — computed in your browser, with no sign-up and nothing leaving your device.
Crew Day Rate Calculator
- Base
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- Overtime
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- Total
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Runs entirely in your browser — no sign-up, nothing transmitted.
What the number actually depends on
Travel days are usually billed at half rate, prep days at full — mixing them up is a common 5-figure error on longer jobs.
Overtime after the tenth hour typically runs at 1.5× and after the twelfth at 2×.
The gap between a number that goes into a quote and one that holds on the day is rarely the formula — it is whether the constraints were entered honestly. That is why the inputs are spelled out below.
Common mistakes
These come up most often in practice. They rarely break the maths; they routinely break the day:
- Budgeting a 10-hour day for a schedule that clearly needs 12
- Forgetting that a company move can break turnaround the next morning
In day-to-day production
A broken turnaround (under 11 hours rest) triggers a penalty in most European agreements.
The number belongs in production planning — the point where a decision is still free to change. Working it out on the shoot day is no longer calculating; it is finding out.
In TillyGen this is not a separate step: the result sits inside the plan itself, alongside the shot list, schedule and call sheet. Change a constraint and the dependent values move with it — the affected parts of the plan are flagged rather than quietly left behind.
Frequently asked
How accurate is the Crew Day Rate Calculator?
The maths is exact; the inputs rarely are. Treat the result as a solid floor and add your buffer deliberately rather than smuggling it into the inputs — a flattered input hides the buffer from everyone who plans with it later.
Is the calculator free?
No. It runs entirely in your browser, with no sign-up and nothing transmitted. There is no usage limit and no account.
Where does this fit in production planning?
In production planning. There it is a basis for deciding; later it is only a finding.
Can I export the result?
The calculator itself only displays the value. In TillyGen it lands directly in the shot list, schedule and call sheet, and goes out as PDF, CSV or through the API to everyone working from it.
What does the calculator return?
Crew total, overtime cost and per-department split. The first value is the one you carry into the plan; the rest show how sensitively it reacts to the inputs.
What should I watch for in the result?
Mainly this: budgeting a 10-hour day for a schedule that clearly needs 12. That is the mistake that most often turns a correctly calculated number into one that does not hold.